Engineering · Supply chain · Project controls
Know your true project status — in real time.
Aardvark connects engineering, procurement and quality into one cloud data environment — integrating your schedule, documents, purchase orders and inspections to drive automated milestone reporting, dashboards and supply-chain risk early-warning.
Key users — operators, contractors & suppliers on major capital projects
The Problem
You can't manage what you can't measure.
Major projects over $1bn routinely overrun — EY found 64% average cost overrun and 73% schedule delay across 205 megaprojects. The reason is a data gap exactly where risk is highest.
Our mission is to resolve the root causes — so clients deliver on time and on budget. The biggest issue is closing the data gap exactly where the risk is highest.
No real-time supply-chain data
Suppliers report late, in their own formats. Without live data from the supply chain, you're managing blind exactly where it matters most.
Lack of data drives risk
Critical engineering interfaces depend on that supply-chain data. When it's missing or stale, interdependencies stall and dormant risk compounds unseen.
Optimism-biased reporting
Supplier-reported status is structurally optimistic. Teams wait on monthly reports built from “dead” data and never see true progress.
What's actually driving it — industry research
- Poor measurement and reporting
- Lack of real-time insights
- Lack of structure / poor efficiency
- Waiting for data, approvals / signatures
- Overwhelmed with email
- Poor handover between teams and companies
- Difficult to measure corporate values
- Basic processes not standardised
- Unreliable data
- Too many manual processes
- Lack of digital adoption
- Poor vendor quality and vendor supervision
- Lack of process & systems for control
Engineering and procurement have live data. Once equipment is on order and moving through the supply chain — where risk is highest, and where engineering interfaces critically depend on it — true status disappears.
It captures, structures and tracks real-time supply-chain data and the engineering interfaces that depend on it. The platform takes the administration off your plate, so every decision rests on unbiased, real-time evidence — not optimistic supplier reports.
The Platform
One real-time data environment. Every stakeholder, one source of truth.
Aardvark puts Company, Contractor and sub-suppliers in a single cloud platform on Salesforce. We integrate with your existing systems — we don't replace them. Capture once, and the whole project sees the same live picture.
Data structure
Everything hangs off one structure.
Every action, ITP line item, document and inspection links to a Tag — and rolls up automatically through Package, Project and Programme.
Integrate, don't duplicate
Your data sources, connected at source.
Aardvark imports and links the systems you already run — then does the heavy lifting. It reads across document batch groups, individual docs, milestones, ITP line items, tags and action closures, and computes live status automatically. No re-keying, no parallel registers, no spreadsheets.
Hundreds of extra data points per PO, calculated automatically — so risk can be assessed in real time, the moment the data is available. What was once an opaque phase becomes crystal clear: cleverly managed data flow, straight to the people making the decisions.
Aardvark reads across every source — continuously — and computes status automatically:
Capabilities
One platform, built around the work that actually moves a project.
Each capability solves a discrete job — and shares data with the rest in real time.
Action Workflows
Standardise and digitise every inter-company approval and exchange with bespoke, part-based workflows — each party owns its response part. Auto-numbered, revision-controlled, with private internal review and digital sign-off, built for fast adoption with minimal training.
- EQ
- RFI
- NCR
- CAR
- OBS
- PUNCH
- IRN
- TAF
- MMT
Package & PO Management
Coordinate and performance-manage the supply chain across the full PO lifecycle — from RFQ, TBE/CBE and award through delivery to final destination. Programme-wide visibility of dates, line items, quantities, tags and float.
- Pre/post-award dates
- ROS
- Incoterms
- VOWD
- Payment milestones
Digital ITP — method of measurement
The digital Inspection & Test Plan links quality workflows to scope (MTO & tags) and time (P6). Thousands of manufacturing and construction steps are progressively verified — giving a smooth, accurate S-curve and tight schedule control.
- Witness / Hold points
- Progressive QC
- Production rates
- Real-time roll-up
Quality & Inspection Management
Automates the QC process end-to-end: inspection notification, NCRs, observations and punch lists, with a library of digital QA/QC and HSE compliance checklists collated, reviewed and approved on workflows.
- Inspection coordination
- Checklists
- Punch rundown
- OSHA HSE
- Audit
Real-Time Milestone Reporting
Sequential mini stage-gates across the PO critical path — drawing automatically on ITP W/H points, document status and workflow data. Tangible, measurable progress generated continuously instead of cranked through spreadsheets.
- PO award → FCA/CDD
- Code 1/2 docs
- Rundown activities
- Auto-collated
Business Intelligence & Dashboards
Tailored real-time dashboards and automated landing pages, drawing on every workflow and integrated source. Status by PO, project or programme — accessible in the browser from a single role-based portal.
- Live dashboards
- Heat maps
- S-curves
- Scheduled reports
Inter-company workflows
Standardise and digitise every exchange — bespoke to how you work.
Replace email, PDFs and transmittals with structured digital workflows configured to your project's needs. Standardise communication once, digitise it, and every approval runs the same fast, auditable path between Company, Contractor and suppliers.
Build digital ITPs by product type and a library of QA/QC and HSE checklists — then link every transaction to your asset tags and document management. The result is a fully integrated ecosystem of data, not another silo.
- Bespoke, part-based templates — each party owns its response part
- Digital ITPs configured by product type — pump, vessel, valve, package
- QA/QC & HSE checklists collated, reviewed and approved on workflow
- Linked to tags, documents, PO line items and the schedule at source
The workflow library
Every inter-company exchange, digitised.
Each action runs on a structured, auto-numbered, revision-controlled workflow — bespoke to your project and your parties. The current library spans every action type across engineering, quality, inspection, safety, commercial and field operations:
Engineering queries & change
- EQEngineering Query — bidirectional
- RFIRequest for Information
- DCNDesign Change Notice
- 3D3D Model Review Tags
Quality & non-conformance
- NCRNon-Conformance Report
- CARCorrective Action Request
- OBSObservation
- CHK_QCLQC Checklists — Company & Contractor
Inspection & release
- INInspection Notification
- PUNCHPunch Item — Company / Contractor
- IRNInspection Release Note
- MMTMaterial Movement Ticket
Safety & hazard management
- HZDHAZID Action
- HZPHAZOP Action
- LOPLOPA Action
Commercial & change control
- TAFTask Approval Form
- PCRMajor Projects Change Request
- SOService Orders
- BTRBusiness Travel Request
Field operations
- SQYSite Query
- FTQField Technical Query
Speed · the interface
Speed is essential. So Aardvark owns the interface.
Major projects span many companies across the supply chain — each on a different system. Aardvark cuts through that complexity by owning and leveraging the interface between them. It digitally captures the inter-company interface data — workflows, ITP witness/hold points, document submissions, check sheets and more — then pushes it through deep analytics to deliver the message simply and meaningfully to every user.
Company sits at the centre as the decision-maker. Contractors form the inner ring and their sub-contractors the outer ring — so a change request flows inward, sub-contractor → contractor → Company, for approval, with every step captured.
New data others can't capture
Granular measurement, a smoother S-curve.
Suppliers run their own ITP formats and report unstructured status — so the best most projects manage is document counts and PO dates, cranked manually through spreadsheets.
Aardvark structures and captures this data progressively, automatically, across hundreds of documents and workflows — turning the supply chain's “dead” reporting into live, verified progress.
- Thousands of steps planned and measured per package
- ITP planned dates ignored — only actual achievement counts
- Status aggregated across all packages in real time
Real-time milestone reporting
Mini stage-gates on the critical path — measured automatically.
A 12–18 month PO is broken into sequential milestones of maturity. Each draws live on ITP W/H points, document status and workflow data — so progress is recalculated continuously rather than gathered and cranked through spreadsheets.
| MS | Category | Milestone | Gate | Progress | Δ week | Forecast |
|---|---|---|---|---|---|---|
| 1 | Contractual | PO Award | ◆ | 100% | 0.0% | — |
| 3 | Engineering | Key Docs — Code 2 Achieved | ◆ | 100% | 0.0% | — |
| 5 | Engineering | 60% 3D Model Actions Closed | ◆ | 60% | +6.0% | 09/07 |
| 7 | Engineering | Interface Docs — Code 1 Achieved | ◆ | 45% | +2.5% | 21/07 |
| 12 | Manufacturing | ITP Witness/Hold In-Progress | ◆ | 30% | +4.0% | 02/09 |
| 16 | MC / FAT | MC Walkdown Completed | ◆ | 0% | 0.0% | 14/11 |
| 18 | Shipping | IRN Issued · FCA Achieved | ◆ | 0% | 0.0% | 06/12 |
High-level analytics
Performance management for the supply chain and engineering.
A consistent way of looking at the same metrics across every PO, project and programme — surfaced by exception, so teams act on what's abnormal instead of drowning in data.
Planned vs Actual
- ›S-curves for progress
- ›ITP W/H point curve
- ›Procurement key dates
- ›Inspection calendar
Process control
- ›Defects per million
- ›SLA on reviews
- ›RFIs by discipline
- ›Missed / waived inspections
Performance
- ›Right-first-time rate
- ›Action debottlenecking
- ›Root-cause analysis
- ›Full drill-down
Handover
- ›Punch rundown curves
- ›Outstanding works list
- ›Geospatial inspections
- ›Error carry-over prevented
Hours by Role & Action Type
Manhours consumed per role — originator, reviewer, approver, respondee, coordinator — and per action type. The raw input to the efficiency case.
Manhours by Group
Effort by engineering group and discipline team across the whole project — see exactly where the load sits.
Average Turnaround
Days to respond, review and approve — by role and by user. Objective SLA performance, not anecdote.
Activity Timeline
Workload and throughput over time, by week — spot surges, bottlenecks and resourcing gaps early.
Document Review Hours by Discipline
Review effort per discipline — where the document burden really falls, and how it tracks against capacity.
Supplier Metrics Benchmark
Benchmark suppliers against each other on quality, responsiveness and delivery — a consistent scorecard across the supply chain.
Dashboards & landing pages
Automated landing pages — for every role and every level.
One role-based portal aggregates the same live data upward — from a person's daily action inbox to a programme-wide portfolio. Deep on engineering, vendor performance and individual-engineer performance. Every page is generated automatically from integrated sources; nobody builds a report by hand.
Your landing page
- ›Today's brief & what's slipping
- ›Action inbox by priority
- ›Document review queue
- ›Week-ahead KPIs & inspections
- ›Company / Contractor lens
Project dashboard
- ›Discipline progress & S-curves
- ›Key milestones
- ›Risks & DCRs
- ›Cost summary & TAF status
- ›Management summary
Engineering dashboard
- ›EQ, RFI & DCN status and closeout
- ›Document status by Code 1–4
- ›3D model review actions & rundown
- ›Engineering burn rate by CO
- ›Interface register & lessons learned
Procurement dashboard
- ›Pre-order pipeline: MR → PR → RFP → BCD → TBE → OR
- ›Average TBE duration by discipline
- ›VDR performance
- ›Critical float past ROS
- ›Post-order major updates
Programme dashboard
- ›Portfolio status across projects
- ›Engineering burn rate by CO
- ›Cross-project risks
- ›Productivity comparison
- ›Programme procurement view
Vendor & people performance
- ›Supplier metrics benchmark
- ›Vendor document (VDR) performance
- ›Average turnaround by user & role
- ›Right-first-time by reviewer
- ›Manhours by role & individual
The PO Dashboard
Every purchase order gets a living dashboard.
One page per PO that auto-populates from across the platform — information, schedule, costs, subcontractors, tags, engineering, quality and mechanical completion. No manual assembly, ever. This is where the supply chain stops being opaque.
PO Information
Schedule · WBS Gantt
Engineering · Document status
Engineering · EQ closeout
Quality · Manufacturing W/H
Mech. Completion · Punch rundown
The value
Less friction. Faster decisions. Protected value.
Replacing email/PDF/DMS workflows with centralised digital workflows cuts handling effort by an estimated 50–80%. On a reference project — 5,397 workflows and 47,988 transactions over three years — that translated to substantial measured value.
Figures are illustrative / representative — derived from the Aardvark workflow efficiency study and platform transaction log · supported by FMI/PlanGrid (2018), McKinsey (2017/2019), EY megaproject study. Confirm before publishing.
From the field
Built from the feedback of major-project managers, lead engineers, quality, supply chain and package managers, and construction superintendents.
Having automated real-time information at the touch of a button lets the team know where we are right now — I no longer wait for the Contractor's monthly report.
The idea of the tool is great — exactly what a project like this needs.
Information and status, all in one location.
Very useful — a great initiative.
Complete status in a single PO page. Records retrievable at any time. Very convenient to use.
Evidence of actual progress. Saves paper and time, stores history, and you never miss actions.
See Aardvark on your project.
Book a walkthrough with our team — we'll tailor it to your engineering, procurement and quality workflows.